Privacy Policy

Nexmind designates a Privacy Officer responsible for ensuring compliance with our privacy practices.

Privacy Officer: Vincent Schoett

For any questions regarding the protection of your personal information, please contact us via our contact form.

We collect only the information necessary for the purposes described in this policy. This information is voluntarily provided by visitors to our site, notably through the contact form:

• First and last name

• Email address

• Phone number (optional)

• Subject of the request

• Message content

We do not collect browsing data, tracking cookies, or sensitive information as defined by Law 25.

Personal information collected is used exclusively for the following purposes:

• Responding to your inquiries submitted via the contact form

• Processing your service requests (consulting, executive search, payrolling)

• Communicating with you in the context of a mandate or commercial proposal

We do not use your information for commercial prospecting without your explicit consent, nor do we share it with third parties for commercial purposes.

Our website's contact form uses the Resend service (Resend Inc., Delaware, United States) for email routing and delivery.

When you submit the contact form, the information provided (name, email, phone, subject, message) is transmitted to Resend to facilitate sending the message to our team. This data passes through Resend's servers in accordance with their privacy policy available at resend.com.

Resend acts as a data processor on behalf of Nexmind. Data is not retained by Resend beyond the time necessary for email delivery.

In accordance with Law 25 requirements, we inform you that your data may be processed outside of Quebec during this routing.

Personal information collected through the contact form is stored in our secure email inbox for as long as necessary to process your request.

In the absence of an established business relationship, information is destroyed or anonymized within two (2) years following the last contact.

If a business relationship is established (service mandate), data is retained for the duration of the mandate and the following seven (7) years, in accordance with applicable legal and tax obligations in Quebec.

In accordance with Quebec's Law 25, you have the following rights:

• Right of access: you may request access to the personal information we hold about you.

• Right of rectification: you may request correction of inaccurate or incomplete information.

• Right to portability: you may request that your information be communicated to you in a commonly used technological format.

• Right to opt-out: you may object to the use of your information for commercial prospecting.

• Right to erasure: in cases provided by law, you may request the destruction of your personal information.

To exercise these rights, contact us via our contact form. We will respond to your request within thirty (30) days.

Nexmind implements reasonable security measures to protect your personal information against unauthorized access, disclosure, modification, or destruction:

• Encrypted transmission via HTTPS (TLS)

• Restricted access to personal information to authorized team members only

• Use of recognized service providers (Resend, Vercel) that maintain their own security measures

In the event of a confidentiality incident involving a serious risk of harm, we will notify you and the Commission d'accès à l'information du Québec (CAI) as required by Law 25.

Our website does not use advertising tracking cookies or behavioral analytics tools.

Technically necessary cookies (such as language preferences) may be used. These cookies do not collect personally identifiable information and do not require consent under Law 25.

Nexmind reserves the right to modify this privacy policy at any time to reflect changes in our practices or applicable legislation.

The date of the last update is shown at the top of this page. By continuing to use our site after a modification, you accept the revised policy.

For significant changes, we will post a notice on our site.

For any questions regarding this policy or to exercise your rights, please contact us via our contact form by selecting the subject "Other".

You may also file a complaint with the Commission d'accès à l'information du Québec (CAI): www.cai.gouv.qc.ca